Understanding agency mission, vision, goals, user groups, business processes and workflows, and how OTC supports the business units.
Setup new PMO Site for IDOH. Details all projects under development, maintenance and resource allocation.
Lead and manage multiple medium to large OTC project initiatives forward in a timely, efficient and effective manner to meet the agency's strategic goals for the system as prioritized and established by the system's product management framework.
Updates PMO templates and process as needed; will be considered a major contributor to the overall PMO process.
Mentor junior project managers.
Ensures that projects have scope defined in Project Charter/Framing documents, and project team utilizes current systems development life cycle (SDLC) and IT governance policies and procedures;
Coordinates, drives and monitors activities of all parties involved to ensure the project is completed on time, within budget, and meets quality standards;
Creates, reviews and maintains project management plans, charters, schedules, communication matrixes, risk/issue logs and lessons learned documentation at a minimum;
Ensures users and project team members roles and responsibilities on the project are defined;
Tracks projects using current IDOH PMO tools and reports data to team and management.
Communicates project status to appropriate management and stakeholders and addresses cost/schedule/quality issues in a timely manner;
Effectively leverage in-house and vendor development teams and business resources to achieve high quality, timely product releases properly aligned to the organization's strategy and end user needs;
Ensure software requirements, architecture, and processes are fully documented throughout the projects;
Work effectively with assigned resources and vendors to ensure completion of projects on time and on budget;
Proactively manage project risks and issues identify and mitigate throughout project lifescycle;
Manage and maintain project plans that communicate tasks, milestones, status updates, and resource allocation;
Utilizes lessons learned to continually improve the governance and Systems Development Life Cycle (SDLC) policies and procedures;
Prepares for and facilitates meetings;
Ensures the project delivery of software meets with stakeholder approval and quality assurance audits;
Mentors and provides guidance to other Project Managers on PMO;
Train staff on governance policies or PM procedures;
May participate or lead vendor procurements and RFI/RFPs;
Creates and maintains strong relationships across all levels of the organization; maintaining a team atmosphere and work environment to promote project work productivity;
Performs related duties as assigned.
Advanced knowledge and experience of Microsoft products: Outlook, SharePoint, Word, Excel, Project, and Visio;
Thorough knowledge and experience of PMBOK project management practices including cost management, benefit analysis, risk management, timeline estimation, resource management and change control;
Strong understanding and experience of SDLC and IT governance methodologies, tools and approaches to successful project implementations; including Agile and Waterfall software development methodologies and project management principles.
Ability to lead, motivate, encourage and influence others to perform;
Ability to analyze, produce solutions and solve project issues;
Ability to build and maintain relationships across business groups;
Ability to communicate effectively orally and in writing.
Bachelors Degree or equivalent experience
PMP Certification required
10-15 years of project management experience using both agile and waterfall methodologies
Experience creating and updating PMO templates and process
Mentoring junior PMs